HIPAA Policy
Effective Date:
General Information
For All the Smiles LLC, founded by Dr. Annie Nguyen, is devoted to safeguarding your health details with care and vigilance. We acquire several kinds of patient records, such as your identity, contact preferences, dental impressions created at home or in our offices, payment specifics, and location. This significant information is gathered through online orders, at-home dental kits, and clinical assessments and retained safely on our HIPAA-compliant database, in dental workplaces for physical impressions, and with trusted technology vendors for digital scans.
Privacy Officer
Dr. Annie Nguyen serves as our accomplished officer of Privacy. She oversees every aspect of patient privacy and can be reached at 365 S. Redwood Ave, San Jose, CA 95128, via email at info@gmail.com or by phone at (408) 800-1177. Any questions or issues will be addressed promptly.
Patient Information Collection and Maintenance
We acquire patient information to deliver high-quality dental care and associated services. This critical information is securely stored using restricted admission protocols on our HIPAA-compliant database for online dealings, such as restricted access protocols on the Shopify platform for online transactions, in a dental laboratory for physical impressions, and with Align Technology for digital scans and the creation of dental retainers. Security and privacy are the highest priorities.
Usage and Disclosure of Patient Information
We share this information with a few trusted third parties, such as technology specialists such as Align Technology, to fabricate Vivera retainers and with a dental workplace to form other dental guards. All external collaborations adhere to strict privacy and security protocols to ensure your information remains protected.
Security Measures
We employ rigorous security measures to protect patient information. Physically, admittance to patient data on our database and at technology vendors is restricted. Digitally, we use encryption, firewalls, and protected servers. Access to patient information is confined to certified personnel only, confirmed through secure login methods and access regulation protocols. Patient trust is our priority.
Patient Rights
We endeavor to fully inform patients about their protections according to HIPAA through privacy policy documents, consent paperwork, and web selections before healthcare purchases. Individuals maintain the right to access their medical data by emailing us at info@forallthesmiles.com. In addition, people can ask for corrections to their health files by contacting the same address.
You can also petition that we correspond in a specific format or at an explicit place, and we will satisfy sensible petitions. If you decide to pay entirely out-of-pocket for a service, you are permitted to ask that this information not be distributed to your health insurer, and we will obey unless legally required not to.
Patients qualify to ask for an accounting of disclosures of their medical information, excluding those related to treatment, payment, and operations, freely once per year. Extra petitions within a 12-month phase may incur a reasonable, cost-based charge. People can also ask for a paper version of this privacy policy whenever needed.
If someone has been granted medical power of attorney or if an individual is your legal guardian, that person can exercise your rights and make decisions about your health information on your behalf.
If a patient feels their rights have been breached, they can file a grievance by emailing us at info@gmail.com or with the U.S. Department of Health and Human Services Office for Civil Rights. We assure you that submitting a complaint will not result in retaliation.
Uses and Disclosures of Health Information
We routinely apply and share your medical information to treat you, operate our organization, and invoice for our services. For instance, we may share your medical information with other healthcare experts involved in your care or use it to manage and boost our services.
We may also share your specifics in certain instances without your authorization, such as for communal safety and health issues, research, lawful conformity, organ donation, medical examiners, and exact authorities' duties. For example, we may disclose your information to report disease, help with product recalls, or conform to lawful requests.
Our Responsibilities
We are legally required to maintain the privacy and security of your medical information. In the event of a breach, we will inform you promptly. We are dedicated to following the privacy practices described in this notification and will not use or share your specifics in ways not depicted here unless you give us written authorization. You can revoke your authorization at any time by informing us in writing.
Changes to this Notice
We reserve the right to modify the terms of this notice at any time. Changes will use to all information we hold about you and will be made available upon request in our office and on our website.
If you have any questions or need further information, please get in touch with our Privacy Officer, Dr. Annie Nguyen, at info@gmail.com or (408) 800-1177.